Time To Set Up Your Art Database

It is not only with the wind of the Covid 19 pandemic that the art world is becoming increasingly digital. Having access to your art data anytime and anywhere has become more essential than ever. Are you considering to professionally manage and document your artworks, collection, inheritance? Now is the right time.

There are many excellent reasons to switch from the good old excel list to a database software. For instance, your collection has grown to a certain size and value. Moreover, the items in your possession are owned by different entities – a company, privately managed by yourself or by another member of your family – and are located in different places and jurisdictions. Particularly when it comes to taxes your inventories should be separated. With our platform you can get an overview of financial data such as prices, market values, profits or losses and costs at the touch of a button. Your art insurance benefits from a complete annual list of market values. In case of a damage or loss, you can immediately provide the insurers with accurate documentation. Documenting your artworks and their history is also crucial when it comes to reselling, donating or handing over your collection to the next generation.
 

We have compiled some important questions on the subject of buying a digital inventory management system:

• Does the database run on a computer, tablet, smartphone? Can it be linked to social media?
• Does it offer the modules/categories I need such as documentation, acquisition, condition, image, shipping, finance, loan, reporting, literature, addresses?
• Does it offer the possibility to store multimedia files such as invoices, certificates, reports, videos?
• Does it provide tools to search, group, protect data?
• Is the design intuitive and easy to navigate?
• How can I import/export data?
• Can I independently customise lists, letter and mailings?
• Is there unlimited storage space?
• Where and how is the data protected and stored?
• Does the software company offer a best-of-class client service, hot line, updates and backups?

There are various art database solutions on the market starting at around USD 100/month. KENDRIS offers individual art database solutions, taking into account confidentiality, data protection and the needs of each client. With us as your partner, we can bring order to your art collection management!